AI Receptionist
AI Receptionist for Small Businesses.
An AI receptionist that picks up on the first ring, holds a real conversation, qualifies the caller and books the appointment — at 2 PM on a job site and at 2 AM on a Sunday.
$1,500 setup + $300/month. No contract, no per-minute surprises.
Incoming call
(848) 555-0142
- Incoming call
- AI answers
- Qualifies lead
- Books appointment
- Lead captured
Appointment booked — Thu 9:30 AM
SyncedWhy it matters
The phone is still where small businesses win and lose work.
0%
of calls to small businesses go unanswered, according to a widely cited 411 Locals study of small business phone handling.
Source: 411 Locals study of small business call answering.
0%
of people whose call is not answered will not call back, per Hiya's research on missed and unanswered calls.
Source: Hiya, State of the Call research.
0%+
of inbound calls to service businesses arrive outside normal business hours in CallRail's call-tracking data.
Source: CallRail call-tracking data.
We publish the source next to every number. These are industry studies, not results from our own clients — treat them as context for how much call volume typically goes uncaught, not as a projection for your business.
The invisible leak
You paid for the click. The call is where it drains.
Nobody budgets for a missed call, because nothing appears in the report. There is no refund line, no bounce rate, no notification. The prospect simply calls the next business on the list and you never learn their name.
Voicemail is not a safety net. It is a polite way of asking a stranger with an urgent problem to wait for you.
- AdYou paid for the click
- Landing pageThe pitch lands
- LeadThey pick up the phone
- Phone callNobody is free
Lost opportunity
The leak opens after you have already paid to acquire the prospect.
Put a number on it
Two sliders. An uncomfortable answer.
Most owners underestimate this by an order of magnitude, because they count the calls they remember rather than the ones that never reached them.
Quick estimate
Calls that ring out, go to voicemail or come in after hours.
What a typical booked customer is worth to you.
At a 35% close rate, that is roughly $4,092 of work walking past you every month.
An illustrative estimate based on the numbers you enter — not a prediction of results.
How it works
Set up once. It answers from then on.
- 01
We learn your business
Services, service area, hours, pricing rules, what qualifies as a good lead, and what should always reach a human. That becomes the receptionist's script.
- 02
We connect your systems
Your phone number and lead tools. It can book appointments when configured with a supported scheduling setup, respecting your buffers and availability.
- 03
It answers every call
First ring, every hour. It qualifies, books, transfers urgent calls and writes the full transcript and lead record into your CRM.
What it actually does
Not a voicemail box with better manners.
Captures the whole lead
Name, number, service needed, urgency and the full transcript — written into your CRM while the call is still live, so nothing depends on someone remembering to type it up later.
Live capture
- Name
- Marcus Hale
- Phone
- (848) 555-0142
- Service requested
- Water heater replacement
- Lead intent
- High — same week
- Call status
- Transferred to team
Books appointments
It can book appointments when configured with a supported scheduling setup, reading real availability and confirming the slot on the call.
Thursday
Appointment booked ✓
Answers the usual questions
Hours, service area, pricing ranges, what to expect on a first visit — in your wording, for consistent, professional brand representation on every call.
Knows when to hand off
Emergencies, existing customers and anything outside its script get routed to a real person on your rules, not left in a loop.
Works the hours you cannot
Nights, weekends, holidays and the middle of a job. Two calls at once is not a problem either.
2:14 PM — hands full
Third call today
Nobody picks up
The honest version
You are not bad at the phone. You are busy doing the work.
The moment you are best at your job is the exact moment you are worst at answering a stranger's call. That is not a discipline problem; it is arithmetic. One pair of hands, two demands.
A receptionist solves it. A receptionist you can afford at $300 a month, who never takes a lunch break, solves it differently.
What a caller hears
The same welcome your best front desk would give.
Calm, quick and specific. It knows what you sell, what you charge and what happens next — every single time, without a bad day or a rushed handover.
Callers are told they are speaking with an automated assistant. Honesty holds up better than a trick.
First ring
Every caller
Same standard
Before and after
Same call. Two very different Tuesdays.
Without
- Call rings out at 6:40 PM
- Voicemail — no message left
- Caller dials the next listing
- You see a missed call the next morning
- No name, no number, no follow-up
With the AI receptionist
- Answered on the first ring at 6:40 PM
- Caller's problem understood and qualified
- Thursday 9:30 AM confirmed on the spot
- Lead and transcript in your CRM instantly
- You wake up to a booked job
Revenue calculator
Run your own numbers before you decide.
Every figure below is yours to set. Be conservative — a believable number is more useful than a flattering one.
Your numbers
Include after-hours, lunch breaks, and calls that ring while you are working.
Average revenue from one booked customer.
Of the calls you do answer, how many become paying work.
Adjust this conservatively — it is your assumption, not a guarantee.
The opportunity
- Missed calls per month
- 35
- Revenue those calls represent
- $7,274
- Recovered at your assumption
- $5,092
- Over twelve months
- $61,105
After the $300 monthly plan, that estimate leaves
$4,792
per month, on your own inputs.
This calculator multiplies the figures you enter. It is a planning tool, not a forecast, and it does not promise any particular outcome.
Investment structure
Simple Pricing.
Useful Technology.
$1,500 Setup+$300/mo
One setup fee to build it around your business, then one flat monthly price to keep it answering.
Your initial setup
$1,500
- Business Discovery & Call Strategy
- Custom AI Receptionist Configuration
- Business Knowledge Integration
- FAQs, Services & Policy Training
- Call Flow Strategy & Scripting
- Transfer & Escalation Rules
- Testing & Optimization
- Team Onboarding & Handoff
Ongoing service
$300/month
- 24/7 AI Receptionist Availability
- Lead Capture & Call Handling
- Appointment Booking when configured
- Call Activity & Performance Visibility
- Monthly System Tune-Ups
- Priority Support
Usage-heavy accounts may need a custom plan; we will tell you before you sign up, not after.
Questions
Before you ask.
Will callers know it is AI?
Yes. The receptionist identifies itself as an automated assistant. It is direct, quick and useful, which is what callers actually care about.
What happens with an emergency or an unusual request?
You set the rules. Calls that match your transfer conditions are routed to a real person immediately; anything outside the script is captured and flagged for follow-up.
How long does setup take?
Most businesses are live within a week of handing over their call handling rules, hours and service details.
Do I keep my phone number?
Yes. Your existing number stays yours; calls are routed to the receptionist based on the rules you choose.
Is there a contract?
No. After the $1,500 setup it is month to month at $300 and you can cancel any time.
Every call answered. Every lead captured.
Hear the AI receptionist handle a real call, then decide whether it belongs in your business.
Or call the demo line: (848) 306-0780